Full Time
Grants Management Coordinator
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  Posted2 Jun 2023  Closing date11 Jun 2023

Overall purpose of the role:
This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities. Specifically related to grants management
• Ensure compliance with donor and internal DRC rules and regulations, donor reporting, information/tranche management, and grants management
• Responsible for ensuring project files are up to date
• Provide continuous support and guidance to project cycle management

R1. Grants Management:

  • Oversee and refine grants and contract management systems and processes
  • Update, streamline, and disseminate grants management tools and resources
  • Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance
  • Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
  • Lead contract revision as needed
  • Serve as key focal point for communication efforts with internal and external stakeholders, along with the HoP and PDQ Manager
  • Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions. Keep a regular update of DRC’s reporting timelines and share with teams.
  • Maintain and update DRC’s online Grants Management System platforms and trackers
  • Along with PMs, ensure project files are kept up to date

R2. Project Cycle Management:

  • Organize and facilitate grants kickoff, review, and closing meetings with all DRC business areas
  • Serve as key focal point for ensuring that project teams meet standards for project cycle management, including supporting with trainings and capacity support
  • With the Head of Programme, lead monthly program review meetings to proactively review any challenges or delays in project target or spend
  • Keep the Head of Programme informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions.
  • Serve as project coordinator for specific grants or contracts, as needed

R3. External relations:

  • Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes
  • Serve as the primary focal point for donors and partners on all grants related issues

Experience and technical competencies:

  • Minimum 3-5 years of relevant work experience with an NGO
  • Experience in writing high quality proposals for large donors, such as EU, ECHO, BHA, Scandinavian donors, UNHCR, and other UN agencies
  • Knowledge of donor rules and regulations
  • Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
  • Ability to work effectively and efficiently both independently and in teams


  • Master’s degree in Political Science, International Development, Economics or other relevant field


  • English fluent
  • Swahili fluent

DRC’s Core competencies:
All DRC roles require the post-holder to master the below DRC’s core competencies:

  • Striving for excellence: you focus on reaching results while ensuring an efficient process.
  • Collaborating: you involve relevant parties and encourage feedback.
  • Taking the lead: you take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: you Uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Contract duration: 1-year contract. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Employment Category: Band G
Reporting to: Head of Programmes
Availability: July 2023
Location: Nairobi with frequent visit to field locations
Key stakeholders:
Internal & External:
 Senior Management Team, All programme staff, Donors


DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

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