Industry: Legal,

Location: Karen, Nairobi,

An upcoming Law firm in Nairobi with offices in Karen requires a legal secretary with experience in property law and conveyancing procedures to join their law firm. 

Responsibilities:

• Provide comprehensive secretarial and administrative support to the Partner/associates and other staff.
• Proofread legal documents to ensure accuracy in grammar and spelling.
• Filing, this will include daily filing of correspondence and documents and the opening, closing, storage and retrieval of client files per detailed procedures.
• Manage, sort and distribute incoming mailings, deliveries and other communications, and prepare correspondence and enclosures for dispatch.
• Making appointments, arranging meetings and maintaining an up-to-date diary for the Partner.
• Greeting and receiving clients and visitors and answering their inquiries.
• Act as a point of contact/liaison between the law firm and the clients.
• Drafting bills to clients and disbursement bills.
• Gather, manage and disseminate information to ensure the smooth running of the law firm.
• Take minutes and dictation during meetings.

Key Requirements

• Diploma in Secretarial Work or equivalent.
• Must have three years of experience in a similar role (ideally with conveyance expertise).
• Fast and accurate audio and copy typing.
• Produce and file documents (using the Case Management System).
• Have basic knowledge and understanding of legal terminology.
• IT literate – knowledge of MS Excel, MS Word and Outlook.
• Ability to communicate clearly and effectively, both orally and in writing, with lawyers, staff, vendors and external contacts.
• Must have a thorough command of the English language, including excellent spelling, grammar and punctuation. 
• Ability to provide internal and external contacts with quality customer service regarding non-legal matters of a routine nature.
• Ability to accurately type at least 50 words per minute. 
• Good planning and organization skills.

Click To Apply