Procurement Assistant Job, Procurement Jobs In Kenya June,
Kenya Red Cross Society is a leading humanitarian organization sustainably promoting the wellbeing, health and resilience of communities in Kenya. The Society is seeking a qualified professional in the following position
Position Title: Procurement Assistant (2 positions)
Locations: Nairobi
Reporting To: Procurement Officer
Job responsibilities:
- Support Implementation of procurement management policies and strategies.
- Timely development, coordination and implementation of procurement plans and procurement activities arising from the organization operations.
- Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services.
- Assist the Procurement Officer in maintaining current up to date Procurement documents and Manuals.
- Prepare Request for Quotations (RFQ), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids, or proposals.
- Organize hotel and event arrangements for all official KRCS meetings/ functions, engagements, ensure that all requirements are catered for as required.
- Prepare and submit (weekly or monthly) reports on PRs raised, RFQs sent out, invoices received, and items received/dispatched.
- Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.
- Submit complete trail of procurement documents to finance for payment using the payment register.
- Facilitate knowledge building and knowledge sharing:
- Carrying out of any other duties assigned by the Supervisor.
Knowledge, Skills, and Abilities
- Good working knowledge of government procurement and disposal procedures and laws particularly the Public Procurement and Disposal Act, 2005 and Regulations, 2006.
- Effective IT Skills (Word & Excel).
- Communication, tact, and negotiation skills.
- Problem solving and Flexible and patient.
- Conceptual understanding of participatory approach
- Fluent in Written and spoken English.
- Impeccable integrity and honesty
- Good communication skills both verbally and in writing
- Good interpersonal, public relations and negotiation skills.
- Ability to manage staff and provide good leadership.
- Demonstrable exposure to a computerized working environment and basic ICT literacy and strong proficiency in the use of office computer applications.
- Attention to detail and a high degree of accuracy.
- Team player
- Prudent in resource use and management
- Records Management skills
Qualifications
- Degree or Diploma in Business Administration option Procurement / Logistics/Supply
- At least 1-2 years’ experience on supply chain management in International NGO set-up
- Demonstrated experience in Procurement Management/ CIPS
- Membership of Kenya Institute of Supply Management (KISM)
How to Apply
Interested candidates who meet the above qualifications should apply strictly through https://www.redcross.or.ke/careers to reach us not later than 9th June 2023; Only shortlisted candidates will be contacted.
Job disclaimer and notification:
Kenya Red Cross Society is an equal opportunity employer and does not charge / accept any amount or security deposit from job seekers during the selection process or while inviting candidates for an interview.
Kenya Red Cross Society is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment
