Executive assistant job opening at Maxim Agri Limited Apply Today
Maxim
Maxim Agri Limited is the fastest growing agriculture company.Maxim’s primary objective is to provide trusted animal feeds, fodder seeds and customized nutrition solutions to help maximize the performance of small and commercial farmers.We are seeking to recruit a dynamic professional to fill the following position based in Naivasha Kenya.
EXECUTIVE ASSISTANT.
The holder of this position will be responsible in supporting the General Manager’s day-to-day operations and ensuring smooth
management. Maintain the executive’s agenda, plans appointments and meetings,attends meetings and takes minutes,
handles phone calls,manages correspondence,arranges travel,maintains records, and assists in various administrative tasks.
Key Responsibility
Liasion & Daily Reporting:
Act as a primary point of contact between the General Manager and other departments, stakeholders, and external partners.
Ensure collecting daily reports from all department,compile data and schedule coordinating meeting as per the protocol.
Diary and Schedule Management:
Coordinate and manage the General Manager’s calendar,ensuring efficient scheduling of meetings, appointments, and travel arrangements
Communication:
Handle incoming and outgoing communications on behalf of the General Manager.This includes emails,letters, phone calls, and other correspondences.
Meeting Preparations:
Organize and prepare materials for meetings, presentations,and conferences. Take minutes during meetings and ensure action items are communicated and followed up on.
Document Management:
Draft, review, and edit reports, proposals, and other documents. Maintain organized electronic and paper filing systems
Travel Arrangements:
Organize and coor dinate travel itineraries,accommodations, and other logistics for both domestic and international trips.
Expense Reporting:
Manage and reconcile expense reports for the General Manager’s office.
Project Assistance:
Assist with special projects,research, and tasks as assigned by the General Manager
Confidentiality:
Maintain discretion and confidentiality in relationships and handling of documents,communications, and information.
Any other duties as may be assigned from time to time.
Key Quallfication,Experlence.Skils
A.Degree/diploma in Business Administration or relevant field a plus
h.Proven work 1-7years of experience as an Executive Assistant or Admin
c. Proficiency with MS Office Surte, particularly MS Excel
d. Excellent verbal and written communication
Key Attributes/Competencles:
a. Attention to detail.
b. Analytical and multitasking skills
c Teamwork and leadership skills
d. Good Planning and Organization skills
e. Ability to maintain sensitive and confidential information
Candidates meeting the above requirements are requested to submit their Current CV’s and applications through hc.ke@maximagri.com stating the subject heading as EXECUTIVE ASSISTANT by 7h October 2023.
Only shortlisted Candidates will be contacted.
Head Office: Overiaa 2 Lakes,Iadustrial Park off Mol South Lake,P.O Bos 756 20017 Nalvasha, Kenya. Ph: 0797 666 000 / 0791 450 450
hnfo@masimagri.com
ffacrbokcom/muigrkrnya
Twitter.com/Mailmagrik
