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Assistant Office Administrator Job NTSA

The National Transport and Safety Authority (NTSA) is a State Corporation established through an Act of Parliament; Act Number 33 of 26th October 2012. The Authority is mandated with effectively managing the road transport sub-sector and minimizing road traffic accidents and loss of lives resulting therefrom.

Pursuant to this mandate, the Authority seeks qualified candidates to internally/externally fill the under mentioned positions:

ASSISTANT OFFICE ADMINISTRATOR (GRADE NTSA 9) – REF: NTSA/07/2023/28

The position holder will be deployed to work in the office of a Deputy Director and will be responsible for day to day administrative services of the office.

Responsibilities

• Taking oral dictation and transcribing in typed form;
• Word and data processing from manuscripts;
• Managing e-office;
• providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications;
• Maintaining comprehensive and accurate records;
• Performing minor accounting duties;
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary;
• Answering phone calls in a polite and professional manner;
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department;
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters;
• Operating office equipment;
• Managing office protocol;
• Managing office petty cash;
• Supervising office cleanliness;
• Undertaking any other office administrative services duties that may be assigned

Qualifications

• Diploma in Secretarial Studies or in any of the following disciplines: – Business Management/Administration and or management related courses from a recognized institution

or

• Business Education Single and Group Certificates (BES & GC) from Kenya National Examinations Council/Pitman in the following subjects:
  • Typewriting III (50 p.m)/Computerized document processing III
  • Shorthand II (80 p.m)
  • Business English II/Communications I
  • Office Practice II
  • Secretarial Duties II
  • Commerce II
  • Office Management III/Office Administration and Management III
• Computer Proficiency;
• Degree in Business Management is an added advantage; and
• Excellent written and verbal communication skills, highly organized with good time management skills, and excellent interpersonal skills

How to Apply

Applications may be deposited in the Registry at the Authority’s Head Office, 316 Upper Hill

Chambers, ninth floor, 2nd Ngong Avenue, Nairobi or posted to:                   

The Director General

National Transport and Safety Authority 316 Upper Hill Chambers, 2nd Ngong Avenue

P.O Box, 3602-00506 NAIROBI

All applications should be received not later than 5:00 p.m. on Monday 24th July 2023.

NTSA is an equal opportunity employer committed to diversity and gender equality. Youth, Women and Persons with Disability are encouraged to apply. Please note that only shortlisted candidates shall be contacted. Any form of canvassing shall lead to automatic disqualification.

PLEASE NOTE THAT NTSA DOES NOT CHARGE ANY FEE AT ANY STAGE OF THE RECRUITMENT PROCESS FOR PERSONS SEEKING EMPLOYMENT WITH NTSA.

Assistant Supply Chain Management Officer Job NTSA

Assistant Supply Chain Management Officer Job, Logistics Jobs In Kenya 2023, Procurement Jobs In Kenya Vacancies July, 

The National Transport and Safety Authority (NTSA) is a State Corporation established through an Act of Parliament; Act Number 33 of 26th October 2012. The Authority is mandated with effectively managing the road transport sub-sector and minimizing road traffic accidents and loss of lives resulting therefrom.

Pursuant to this mandate, the Authority seeks qualified candidates to internally/externally fill the under mentioned positions:

ASSISTANT SUPPLY CHAIN MANAGEMENT OFFICER (GRADE NTSA 9) – REF NTSA/07/2023/27

The office holder will be responsible to the Principal Supply Chain Management Officer, for planning, organizing, administration and control of activities in the department.

Key Duties and Responsibilities

• Receiving, issuing and distribution of goods and services;
• Ensure proper stock control and inventory management;
• Conduct stock reconciliation;
• Preparation and maintenance of records of purchases pricing and other important data;
• Coordinate opening and evaluation of tenders and quotations;
• Conduct market surveys and research;
• Assisting in preparation of annual procurement plans and supply chain management reports;
• Undertaking any other duties that may be assigned

Qualifications

• Kenya Certificate of Secondary Education (KCSE) mean grade C- (Minus) or its equivalent qualification from the Kenya National Examination Council (KNEC);
• Diploma in Procurement & Supply Chain Management (Level 4 CIPS) or foundation Diploma (Level 1 KISEB);
• Degree in Procurement and Supply Chain Management or in any of the following disciplines: Business Management/Administration (Supplies Management Option), Economics, Statistics, Law from a recognized institution is an added advantage;
• Currently working as a Senior Clerk and /or Officer;
• Must be a Full Member of Kenya Institute of Supplies Management (KISM) is an added advantage;
• Computer Proficiency;
• Experience in procurement will be an added advantage; and
• Team player with excellent interpersonal skills

How to Apply

Applications may be deposited in the Registry at the Authority’s Head Office, 316 Upper Hill

Chambers, ninth floor, 2nd Ngong Avenue, Nairobi or posted to:                   

The Director General

National Transport and Safety Authority 316 Upper Hill Chambers, 2nd Ngong Avenue

P.O Box, 3602-00506 NAIROBI

All applications should be received not later than 5:00 p.m. on Monday 24th July 2023.

NTSA is an equal opportunity employer committed to diversity and gender equality. Youth, Women and Persons with Disability are encouraged to apply. Please note that only shortlisted candidates shall be contacted. Any form of canvassing shall lead to automatic disqualification.

PLEASE NOTE THAT NTSA DOES NOT CHARGE ANY FEE AT ANY STAGE OF THE RECRUITMENT PROCESS FOR PERSONS SEEKING EMPLOYMENT WITH NTSA.