Supply Chain Intern

Organization

• Feed the Children

  Posted8 Aug 2023  Closing date15 Aug 2023

Reporting to: Logistics & Procurement Officer

ABOUT FEED THE CHILDREN (FEED)

Feed the Children is a leading anti-hunger non-profit organization delivering food and other critical resources to children and families. Our mission is to provide hope and resources for those without life’s essentials. In Kenya, Feed the Children works in both urban and rural settings throughout three counties, Turkana, Samburu, and Kajiado. We implement activities in all four areas of our Child-Focused Community Development (CFCD) program areas.

The internship opportunity will provide the successful candidate with the opportunity to put into practice and implement their learned and academic skills in a field related to their study. Similarly, the internship will equip the successful candidate with experience of supply chain in the humanitarian field.

JOB PURPOSE

Feed the Children (Kenya) is looking for multi-talented intern to join the Procurement & Logistics unit in the Kenya Country office based in Gigiri, Nairobi for a period of 3months. The Intern will support the unit in various activities as will be assigned by the Supervisor or designate. He/she will mainly assist the Procurement & Logistics Officer in raising quotations, quotation analysis, preparing the tender and procurement documents.

KEY ACCOUNTABILITIES

• Under direct supervision of the Proc. & Logistics Officer, provide support to procurement & Logs Department in effective acquisition of supplies.
• Support invoice processing in consultation with Finance Office, liaise whenever necessary with service provider/partner/retailer to expedite the process.
• Support the planning and implementation of innovative supply chain operations, initiatives and services to ensure value for money and time saving.
• Provide technical advice and identify opportunities for improvement and innovation initiatives analyzing best practices from the humanitarian and private sector.
• Support the management of vendors, including performance monitoring and measurements.
• Participate in opening of tenders, quotations and evaluation.
• Stock taking, inventory and reconciliation.
• Scanning of various procurement documents and upload in cloud storage system.
• Filing of various documents including quotations, minutes and contracts.
• Taking minutes of departmental meetings when required.
• Assist in quote analysis, LPO preparation, vendor performance evaluation and documentation.
• Prepare daily, weekly and monthly updates and update supply chain dashboards.
• Assist in monitoring the inventory management process to track trends and account for the inventory status from receipt to dispatch to final delivery points.
• Facilitate filing of contract documentations and ensure completeness of files per their respective checklist.
• Assist in the preparation of reports, solicitation documents and contracts.
• Assist in the receipt, verification and acceptance of goods and services procured.
• Assist in updating asset record and periodical verification.
• Other Proc &logistics related tasks as required.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Bachelor’s degree in Supply Chain, Business Management or other relevant field.
• Graduated no longer than 1 year ago from a Bachelor’s degree or equivalent studies.
• Membership of CIPS or KISM.

Language: Fluency in both oral and written English is required.

TERMS AND CONDITIONS

• FEED is not responsible for living expenses, accommodation, and related costs.
• The internship duration is 3 months, full-time.
• Internship employment is decided based on competitive selection, qualifications, and merit.
• Both male and female candidates are encouraged to apply.

FEED is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

How to apply

If you meet the above requirements please send your application and detailed CV to:

hr-kenya@feedthechildren.org