JOBS THAT YOU SHOULD APPLY TODAY!

1.Mercy Corps Finance Assistant Job

Location; Nairobi

Essential Job Responsibilities

Financial management

• Maintain custody of the office cash fund and make daily payments of approved transactions.
• Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented.
• Perform daily cash count with the Finance Officer or other person assigned.
• Record payment vouchers daily in the cash sub-journal.
• Maintain the uncleared cash advance file and prepare past due advance report for the Finance and Compliance Manager on monthly basis.
• Check-signers for review and signature.
• Prepare bank payment vouchers and ensure that all bank transactions are properly and fully documented.
• Record payment vouchers daily in the bank and cash sub journal.
• Prepare cheques or wire transfer requests based on fully approved documents and present to approved.
• Counter check expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment.
• Prepare photocopies of vouchers and other supporting documents as required for the monthly reporting package to HQ Finance.
• Support Finance Officer with monthly/Quarterly balance sheet reconciliations.
• Preparation of Month Amortizations as he/she may be assigned.

Filing & Archiving

• File all cash and bank vouchers and maintain voucher filing system such that files are updated, complete and safeguarded.
• Assist with Sub-grant management and organizing sub-grant files.

Tax

• Support Finance Officer with processing of withholding VAT and withholding tax as per KRA regulations.
• Support with VAT Balance sheet reconciliations on monthly basis and submit to the Finance and Compliance Manager monthly.

Payroll

• Support Snr Finance Officer with preparation of payroll accrual entries.

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility

• None.

Accountability

• Reports Directly To: Finance Officer
• Works Directly With: Country Finance Team, Program teams and Regional Teams

Knowledge and Experience

• A degree in accounting or a relevant business field.
• Minimum CPA II or other relevant accounting qualification.
• At least one year experience in accounting, bookkeeping or cashiering, including experience with double-entry accounting preferably in an international NGO.
• Familiarity with major international donor rules and non-profit accounting.
• Familiarity with computerized, double-entry accounting software.
• Strong computer skills in MS Office programs, particularly Excel
• Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail.
• Excellent oral and written English skills.

How To Apply

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2.Heifer International Internal Communication Officer Job

Essential Character Traits

• Manages complexity; Decision quality; Directs work; Plans and aligns; Optimizes work processes; Ensures accountability; Collaborates; Builds effective teams; Communicates effectively; Organizational savvy; Courage; Instills trust.

Responsibilities & Deliverables
Internal Communications (60%)

• Implement the internal communications plan for the region to engage all critical internal stakeholders from the frontline to country, regional and global audiences.
• Manage internal communications platforms for the region including but not limited to the intranet, newsletters, magazines, publications, videos, messaging platforms, and townhalls.
• Develop content and messaging around current projects, identifying and documenting key project impact and stories for dissemination internally.
• Identify and support opportunities to create communications campaigns, engagement activities and increase visibility within the Africa region and across Heifer International internal network.
• Support communications capacity development to empower staff with the knowledge and skills to communicate clearly and effectively with internal and external clients.
• Monitoring and reporting of key internal platform data and statistics towards continuous improvement.

Corporate Presentations, Templates and Designs (10%)

• Develop quality corporate presentations, graphic designs, and other templates in support of the SVP Africa region, and for effective Communications in the region using PowerPoint, Canva and similar design tools.
• Ensure presentations, designs and templates are in line with Heifer Communication’s corporate standards and guidelines.
• Identify and support opportunities to increase Heifer’s brand visibility via relevant networks and high-level relevant events.

Events Management (20%)

• Manage internal communications events and engagement activities to ensure quality experiences from conception through post-event review, ensuring consistent, high-level service in all event phases.
• Manage all aspects of internal event planning, and coordination while meeting strict deadlines and troubleshooting any issues that arise during events.
• Support the planning of Africa regional events, Internal and external, especially with graphic designs and internal communication, ensuring that key events are effectively communicated internally.

Social Media (10%)

• Support the graphic design of content for Heifer’s internal and external social media platforms that increases audience traffic to and engagement with Heifer social media platforms.
• Support the creation of cutting-edge social media designs, content, and campaigns on relevant existing and emerging platforms.

Minimum Requirements

• 6-8 years’ experience in Communications, Media, Digital, or related disciplines.
• Demonstrated ability to develop quality corporate presentations, graphic designs and templates using PowerPoint, Canva and similar tools.
• Demonstrated ability to create content that is persuasive, clear, and concise, while able to convey and engagingly present technical ideas/knowledge for varied audiences.
• Excellent organizational skills, including multitasking, time management, and attention to detail.
• Experience in building and maintaining positive business relationships.
• Ability to handle pressure and make good decisions quickly.
• Knowledge of the development sector and in particular the work of INGOs, bilateral and multilateral institutions.
• Experience in knowledge dissemination.

How To Apply

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3.UNON Procurement Officer Job

Responsibilities

• Serves as a senior procurement and contracting expert with responsibility for the worldwide procurement of a wide variety of supplies and services associated with highly complex (technically and legally) contracts and procurement activities; may lead procurement work for a segment of a central or large peace-keeping program.  
• Provides technical advice on procurement activities to officials of substantive units during all phases of the procurement cycle.  
• Analyzes and evaluates procurement requests and ensures appropriateness of technical specifications.
• Develops and prepares highly complex contracts for procurement of non-routine and technologically advanced commodities or long-range services; issues international tender invitations; evaluates responses to tender, and makes recommendations for finalization of purchases and award of contracts; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.  
• Develops new tactical approaches to contracts, as well as new methods for their application, based on market research.  Contributes to the development of institutional procurement policies and procedures; develops standards and criteria for the evaluation of goods, services, supplier capacity among others.  
• Maintains constant examination of production patterns in exporting countries; evaluates the productive capacities and performance of manufacturers to identify supply sources.  
• Establishes approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.  May carry out consultancy missions in the field.  Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.  
• Provides direction and guidance to more junior staff.  Performs other related duties as required.

Competencies

Education

• Advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law or a related field is required. A first-level degree in the specified fields of studies with two (2) additional years of relevant work experience may be accepted in lieu of the advanced university degree.  Supplementary courses or additional training in procurement functions is desirable.  Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Job – Specific Qualification

• Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent certification is required.    

Work Experience

• A minimum of seven (7) years of progressively responsible experience in procurement, contract management, administration or related area is required.    
• Five (5) years direct first hand procurement experience on acquisition of strategic, high value and of complex scope of goods and services from worldwide sources and for diversified clients in multiple countries is required.    
• Demonstrated experience in participating in procurement working group or similar networks which involves multiple organizations such as UN entities or similar international organizations is required.    
• Three (3) years direct experience in supervising a procurement team that manages the acquisition of diversified categories of goods and services to support multiple clients is required.  
•  Experience in managing procurement of high value and complex requirements in support of development programme with multiple thematic areas is desirable.    
• Experience working with a Systems, Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.    
• Two (2) years or more of experience in data analytics or related area is desirable.

How To Apply

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4.UN-Habitat Administrative Assistant Job

Responsibilities
Human Resources Management  

• Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, separation, training ; ensuring consistency in the application of regulations and procedures.  
• Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems.  
• Reviews entitlements-related claims and reports.  Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with central administrative services as necessary.  
• Maintains and reviews organizational staffing tables; prints and reviews related reports.  

Budget and Finance

• Monitors status of expenditures and allotments, records variations, updates budget tables.  
• Consolidates data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.  
• Reviews status of relevant expenditures and compares with approved budget.  
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.  
• Assists in the preparation of budget performance submissions.  
• Prepares statistical tables and standard financial reports.  

Contract Administration  

• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.  
• Audits the contractors’ invoices against the goods and services provided by the contractor and approved by the UN.  
• Processes the payment of contractors’ invoices and monitor payments.  
• Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including UN grounds passes, property passes, UN parking permits, swipe-card access and door keys  General Administration  
• Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff.
•  Drafts routine correspondence.  
• Maintains files of rules, regulations, administrative instructions and other related documentation.  
• Maintains up-to-date work unit files (both paper and electronic).    
• Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.  
• Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations.  
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.  
• Assists with visualizations and updating information material such as web pages or brochures.

Competencies

Education

• Completion of high school diploma or equivalent is required.

Job – Specific Qualification

• Further qualification in business administration, human resources, finance, programme/project management support or related areas is desirable.    

Work Experience

• A minimum of five (5) years of experience in administrative services, finance, accounting, audit, human resources or related area is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree.    
• Experience with an Enterprise Resource Planning (ERP) is required.  
•  Experience with the United Nations system and/or similar international organization is desirable.    
• Experience with an online recruitment-based system (Inspira or similar) is desirable.    
• Experience with SAP/Umoja is desirable.    
• A minimum of one (1) year or more of experience in data analytics or related area is desirable.

How To Apply

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5.IILA Accountant and Admin Assistant Job

Position Summary

The Accountant and Admin Assistant will support the functions and roles under the Finance and Administration department, which cover areas including budgeting, financial resources mobilization, maintenance of accurate accounting records, reporting, procurement, and office administrative duties. S/He will work under the Finance and Admin Manager.

Roles And Responsibilities Of The Position

The specific responsibilities of the Accountant and Admin Assistant include, but are not limited to:

• Financial record maintenance: Maintain accurate records of financial transactions and prepare monthly reconciliations.
• Budget monitoring: Assist in preparing, monitoring, and analyzing budget reports to ensure fiscal responsibility.
• Expense tracking: Assist in monitoring and managing organisational expenses, ensuring adherence to budgetary guidelines.
• Reporting: Prepare monthly, quarterly, and annual financial reports as may be required for review by the Finance and Admin Manager.
• Compliance: Ensure compliance with accounting policies, procedures, and regulatory requirements.
• Payment processing support: Undertake invoice processing, expense report management, and petty cash management.
• Procurement: support in procurement exercises, ensuring the organizational procurement guidelines are adhered to
• Audit assistance: Support internal and external audit processes by providing necessary documentation and information.
• Administrative duties: will include and not limited to the filing of organizational records, front desk, management of office supplies and coordination of clerical duties.
• Provide support to the Finance and Admin Manager and Program Officers in the planning, implementation and evaluation of financial and budget components of programs and project activities.

Qualifications And Experience

• Bachelor’s degree in accounting, finance, business studies and or administration or related field and a minimum certification of CPA section I or its equivalent.
• Minimum of 2 years of experience performing similar roles preferably in an NGO setting.

Competencies And Skills

• A strong commitment to IILA’s objectives and values.
• Proficiency in QuickBooks, and MS Office, particularly strong Microsoft Excel skills.
• Knowledge of financial regulations and compliance standards.
• Ability to analyse financial data, identify trends, and provide insights.
• Strong attention to detail skills with a focus on accuracy in financial reporting and record-keeping.
• Excellent verbal and written communication skills; ability to effectively translate and communicate financial concepts and data in user-friendly statements and information for use at different levels and functions within the organization.
• Strong organizational and time management skills; ability to manage multiple tasks and meet deadlines.
• Ability to work collaboratively within a team environment and contribute to team goals.
• Relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
• Ability to identify issues, analyse, and implement effective solutions.
• Ethical Conduct: Maintain confidentiality and uphold ethical standards in handling financial information and transactions.

Remuneration

Remuneration will be according to the IILA salary scale and policies.

How To Apply

Interested candidates who satisfy the above requirements should immediately forward their application, consisting of a cover letter and CV to the CEO of the International Institute for Legislative Affairs at ilakenyarecruitment@gmail.com. Applications will be considered on a rolling basis.