Trending jobs in kenya April 2024 That you can’t miss!
1.LVCT Health Office Support Assistant Job
Apply by April 15
REF.: OSA/LVCT/03/2024
Job purpose
The Office Support Assistant will be responsible for overall upkeep and cleanliness of the office by ensuring maintenance of high levels of hygiene under general guidance from the Administration Officer.
Roles & Responsibilities
- Carrying out general upkeep and cleanliness of all areas of the office, including fixtures and furniture.
- Maintaining office hygiene at 100% at all times, while meeting health & safety requirements.
- Reporting any damages for repair.
- Maintenance of relevant records in housekeeping and hospitality, including routine work schedule.
- Undertake hospitality duties including tea preparation for the staff within the office.
- Assist in routine office work such as photocopying documents, dispatching and receiving of letters and parcels.
- Maintenance of supplies and equipment within the offices.
- Timely opening and closing of the office.
Required Qualifications and Competencies
- Certificate in Hospitality, Hotel Management or any relevant field.
- Kenya Certificate of Secondary Education.
- At least 1 year of experience working in housekeeping or hospitality.
- Pleasant personality, excellent communication and time management skills.
- Able to listen, multi-task and flexible.
How To Apply
Interested and qualified candidates are invited to submit their applications and CV via https://careers.lvcthealth.org/ by close of business Monday 15th April, 2024
2.AKUH Admin Assistant, Biomedical Sciences Job
Apply by April 22
Job Summary
The Department of Biomedical Sciences is a multi-disciplinary department comprising of faculty from a wide range of basic science teaching and research expertise, including Anatomy, Physiology, Biochemistry, Molecular Biology, Pathology, Pharmacology, Immunology, and Neuroscience. The Department strives to inspire, innovate, and lead in Biomedical Science teaching and learning in an inclusive community where students, academics, researchers, clinicians, alumni and industry together foster learning.
AKU- Department of Biomedical Sciences is seeking an Administrative Assistant who will enhance organizational efficiency and efficacy by providing comprehensive support, managing tasks, and facilitating communication, thereby contributing to the overall mission of optimizing productivity and achieving strategic goals for the University. He/She works closely with the Chair of Department to ensure the Department operates seamlessly.
Responsibilities
- Schedule and organize meetings and appointments.
- Attending meetings chaired by the department head, taking detailed notes.
- Draft agendas, distribute papers and minutes, and ensure timely communication of actions.
- Handle telephone communications and greet visitors.
- Act as the primary contact between the department, students, and external parties.
- Screen and respond to correspondence as appropriate.
- Compose and prepare written documentation and correspondence for the department.
- Maintain accurate records and files, including meeting minutes and other documentation.
- Coordinate department appointments and travel arrangements.
- Manage departmental records and databases.
- Oversee office supplies, equipment, and facilities management.
- Serve as committee secretary, ensuring accurate record-keeping and communication of actions.
- Perform other duties as assigned to support the department’s operations.
Qualifications
- Bachelor’s Degree in a relevant field.
- Minimum of 3 years’ experience in a busy set-up as a Personal Assistant/ Administrative Assistant; experience working in a university set-up is an added advantage.
- Strong interpersonal skills
- Tech-savvy, knowledge of Microsoft Office
- Active listening and good communication skills
- Proactive approach to problem-solving
- Ability to multi-task
- Strong time-management and organization skills
- Exposure to a multi-discipline and multicultural environment
- Excellent written and oral communication
How To Apply
3.UNODC Administration Intern Job
Apply by April 22
About the role
- The internship position is located in the Indian Ocean West Team within the Global Maritime Crime Programme based in Antananarivo, Madagascar. Regional Office for Eastern Africa of the United Nations Office on Drugs and Crime (UNODC, ROEA). The internship is for four (4) months (with the possibility of an extension up to a maximum of 6 months subject to the needs of the office and availability of the intern) with a desired starting date in May 2024.
- The position is UNPAID and full-time, i.e. five days (40 hours) per week under the supervision of a staff member in the receiving department or office The Indian Ocean West (IOW) team of the Global Maritime Crime Program has extensive experience and knowledge in supporting States in the region in the fight against maritime crime and is present in the following countries in the East Africa region: Angola, Comoros , Kenya, Madagascar, Mauritius, Namibia, Pakistan, Seychelles and Tanzania. The intern will work under the direct supervision of Professional staff of the Global Maritime Crime Programme. For information on the work of UNODC and ROEA kindly visit www.unodc.org
Duties and Responsibilities
- Assist with planning of project implementation in the Indian Ocean Region, assist with the drafting of website articles and social media posts. Assist with attending meetings and taking notes, provide support in M&E and internal and external reporting.
Qualifications/special skills
- To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: Applicants must meet one of the following requirements: be enrolled in a graduate school programme (second university degree or equivalent, or higher); be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent) have graduated with a university degree (as defined above)(OFFICIAL PROOF FROM THE UNIVERSITY IN SUPPORT OF ONE OF THE ABOVE OPTIONS HAS TO BE ATTACHED TO THE INSPIRA APPLICATION)
- The intern should also: Be computer literate in standard software applications. A Knowledge of graphic design software and the facilitation of online meetings is desirable. Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
How To Apply
4.UNESCO Administrative Assistant Job
Apply by May 7
Job Overview
- Under the overall delegated authority of the Director/Head of the Office and the direct supervision of the Finance and Administrative Officer or Senior Finance and Administrative Assistant, as applicable, the incumbent is involved in the completion of standard administrative support activities and processes as per UNESCO Rules and Regulations. As a team member, the incumbent provides administrative and support services in processing transactions, control and maintenance of accounts and databases, and preparation of routine reports, correspondence and administrative documentation.
Duties & Responsibilities:
General Accountabilities:
- Assist in the preparation of documents/reports.
- Compile, verify and maintain records of transactions and Office activities.
- Classify and code material relating to a number of subject areas and maintains general office files.
- Search Office files and records relating to a variety of topics for information and reference from automated systems.
- Select information and record in correspondence, technical papers, project/ programme plans and general reference documents.
- Draft routine correspondence, cables, memorandums and reports on the basis of oral instructions, previous correspondence or other available information sources in accordance with standard office procedures.
Finance Accountabilities:
- Process payments; check that documents are complete, correct and compliant with the rules, regulations and procedures.
- Provide information, explanations and guidance on basic rules and procedures.
- Ensure that the accounting records (disbursement and receipts documents) and corresponding justifications are complete and properly filed.
- Act as bank focal point; carry on the reconciliation and follow up on bank documents.
- Ensure that monthly bank statements of accounts of the Office are received on time for the monthly closing of accounts.
- Make disbursement from petty cash; ensure that all necessary receipts are provided and keep updating the register of petty cash.
Budget Accountabilities:
- Register actions/data; do non-complex corrections in systems.
- Verify transactions and check data/figures; identify and correct errors/anomalies and assist to input corrective action in IRIS, SISTER etc.
- Assist in preparation of budget, check completeness, accuracy and compliance of documentation.
- Assist in the production of a variety of financial reports and statistics related to regular and extra budgetary funds.
- Extract data and information from the automated financial and programmatic systems (IRIS; SISTER etc.) and prepare standard reports.
HR Accountabilities:
- Extract data from automated systems or other sources and prepare documents for processing; maintain and update database and follow up on personnel files.
- Draft routine correspondence and memoranda based on previous examples and templates.
- Assist staff members and their dependents by processing requests for visas, identity cards, driving licenses and other necessary personnel-related documents in accordance with requirements of the organization and the host country.
- Collect applications for vacancies and conduct reference checks.
- Coordinate interview schedules, prepare agenda and documentation.
Logistics:
- Make arrangements for shipment and receipt of office and project supplies and equipment and household effects, including customs clearance.
- Check documents by verifying purchase orders and check the comparative quotations.
- Follow up on requests by tracking and collecting orders (goods and services), check that goods and services are received according to the terms of the Pro forma (time, quantity, quality).
- Maintain and monitor stock levels of various supply items. Maintain, update and transmit inventory records of non-expendable equipment to BFM.
- Liaise with companies and different host country’s administration.
- Follow up air tickets purchase and payments, prepare travel authorizations and assemble information pertinent to the purpose of travel; track security certificates. Make travel and hotel reservations.
- Additional activities that may be required to ensure the success of the work team.
Required Qualifications
Education
- Completed secondary, technical and/or vocational education.
Work Experience
- At least 3 (three) years of professional experience in finance, administration, or related area.
Skills and competencies
- Good interpersonal and communication skills, including drafting skills.
- Good organizational and coordination skills.
- Accuracy and attention to detail.
- Capacity to deal efficiently and tactfully with internal and external partners in a multicultural environment.
- Client‐focused and team‐oriented.
- Ability to deal with complex situations and flexibility to adjust work schedules.
- Discretion and professional integrity.
- Good knowledge of IT skills (Outlook, Word, Excel, PowerPoint, etc.).
Languages
- Excellent knowledge (spoken and written) of English language.
Desirable Qualifications
Education
- Specialized training/certification in the area of administration, finance, project or office management.
Work experience
- Experience in the United Nations system or similar international organisations.
Languages
- Knowledge of other UNESCO official languages (Arabic, Chinese, French, Russian or Spanish).
How To Apply
5.WHO Administrative Officer Job
Apply by April 23
Purpose of the Position
- In the context of the Outbreaks and Health Emergencies management system, at the EPR hub level, the incumbent will ensure that the leadership decisions trigger the provision of management and administrative services that meet emergency performance standards through managing service provision in the following areas: Supporting preparation and oversight of plans and budgets for the emergency prevention, preparedness, recovery and response plans of work, management of office premises, low level procurement, security compliance, and information technology.
Description Of Duties
Under the supervision of the hub coordinator, the incumbent will perform following functions:
- Adapt and implement procedures, in compliance with existing policies and SOPs, for the administration, monitoring, control and evaluation of material, service and some financial processes within the incident management system.
- Support the formulation of general and specific budgetary estimates for the emergency preparedness, response and recovery activities; Support the management of funding allocations and awards; tracking and reporting on financing against budget; support monitoring and reporting on financial implementation in compliance with WHO rules, emergency SOPs and delegations of authority.
- Provide administrative support in the implementation of all WHO incident management operations through initiation of relevant proposals for all planned activities, in cooperation with the resource mobilization team, follow-up on donor proposals and reporting deadlines; ensure payments are made to support emergency programme plans and in compliance with rules and procedures.
- Support travel to the relevant duty stations for staff and affiliate personnel on deployment missions for 27 countries covered by the hub as well as supporting entry formalities, briefing and training, on-site administrative support, de-briefing and performance evaluations of affiliate personnel in collaboration with the human resources department.
- Support procurement of services and all necessary supplies required for the running of the hub office, inventory tracking, coordinate with logistics and HR to provide supplies and equipment to the various response teams. Participate in local contract review committees and ensure best value for money in procurement practices as per the delegated authority. Support appropriate asset management and ensuring that relevant reports to the management are submitted timely.
- Support all travel related activities for staff and affiliates ensuring visas applications are timely lodged and issues, Travel requests are timely submitted and approved, new staff immunity and privilege formalities are timely completed.
- Liaise and collaborate with the Field Security Officer in country office and the United Nations Department of Safety and Security (UNDSS) in Kenya and the Regional Field Security Officer to ensure the safety of all WHO staff and responders, Minimum Operating Security Standards (MOSS) compliance, timely report on security related incidents, dissemination of security and travel advisory information and arrange security briefings and training of staff in collaboration with the human resources department.
- As required, manage Information Technology support services provided either by local Information technology technicians and staff or outsourced.
- Consolidate the replies to audit reports and comments, review and follow-up on any outstanding audit recommendations related to the different areas of management and administration.
- Follow up and monitor execution of all hub’s senior management meeting decisions and action points and remind the responsible staff ensuring all deadlines are met.
- Perform any other duties as may be required by the functional supervisor.
Required Qualifications
Educational (Qualifications)
Essential
- First university degree, in public or business administration, public health, finance or accounting, human resources management or other social studies from an accredited/recognized institute.
Desirable
- Advanced university degree in public health, business or public administration.
Experience
Essential
- At least two years of relevant experience, combined at the national and international levels in management and administration, including supervision of staff.
- Experience in supporting emergency or health outbreak operations.
Desirable
- Experience in in developing countries.
- Prior humanitarian working experience at field level, with WHO, other UN agency, health cluster partners, recognized humanitarian organizations or with an international nongovernmental organization.
Skills
- Thorough knowledge of administrative and management principles and practices
- Excellent time management skills and the ability to work under pressure.
- Demonstrated ability to act independently and exercise sound judgement.
- Advanced leadership skills and proven ability to coach and motivate staff.
- Skills in programme formulation, design and research development an asset.
- Proven ability to translate requirements into workable solutions.
WHO Competencies
- Communication
- Creating an empowering and motivating environment
- Respecting and promoting individual and cultural differences
- Ensuring the effective use of resources
- Teamwork
Use of Language Skills
- Essential: Excellent knowledge of English
- Desirable: Working knowledge of another WHO official language would be an asset.
Other Skills (e.g., IT)
- Excellent knowledge of Microsoft Office applications
- Good general knowledge of enterprise resource planning systems.
How To Apply
