Internship opportunities now open at DanChurchAid organiation

Organization

• DanChurchAid

  Posted26 Dec 2023  Closing date7 Jan 2024

DCA is seeking to recruit a competent and energetic Kenyan National for a twelve-month internship as Administration Assistant. The position is based in Kakuma – with minimal travel to DCA’s office in Lodwar anticipated – and reports to the Finance Officer based in Kakuma.

The main responsibilities of the Intern (Administration Assistant) are:

Logistics:

• Make travel arrangements, such as booking flights, taxis, and making hotel reservations.
• Reconcile hotel, air tickets & taxi expense reports & requesting for payments.
• Support event planning, including sourcing and booking venues and confirming attendance.
• Assist in tracking monthly country logistics reports.
• Maintain an updated assets register for DCA Kenya assets and support in managing the asset list in DCA ADMIND system.
• Assist in management of Nairobi fleet.

Administration:

• Work closely with Procurement and Logistics Officer & to ensure proper filing systems are maintained.
• Managing office supplies and ordering new supplies as needed.
• General office management duties to support Nairobi team and wider organisation, ensure all office operations bills/invoices are paid on time.
• Ensure functionality of necessary office equipment, repair or replace damaged office equipment.
• Maintain inventory of office supplies and manage re-ordering processes.

Procurement:

• Assist in conducting market survey when required and give feedback on market trends.
• Assist in ensuring that all procurements are completed on time and updated on DCA’s online system (ADMIND).
• Assist in preparation of project bid advertisements, bidding documents, evaluation reports, requests for proposals for consulting services, draft contracts, and all other end to end procurement cycle activity documents.
• Assist in following up on vendor invoices and reconciling supplier statement of accounts.
• Be fully familiarized with DCA’s procurement policies to ensure they are being followed.
• Any other duties assigned by the Procurement and Logistics Officer or their designates.

Required Qualifications

• Bachelor’s degree in business administration or social Sciences in any of these fields: Administration, Supply Chain Management or Procurement.
• Knowledge and prior experience (minimum of 1 year) of administrative and procurement and logistics procedures would be advantageous.
• Good communications skills.
• Excellent computer proficiency (Microsoft Office – particularly MS Word & Excel)
• High level of motivation, integrity, and commitment.
• Excellent planning and organisational skills, and ability to work with minimal supervision.
• Good team player.
• Excellent interpersonal skills and ability to manage sensitive and confidential information.

Minimal work-related travels are expected in this position.

About DCA:

DanChurchAid (DCA) supports the poorest in the world in their struggle for a dignified life and helps people in need. We provide emergency relief in disaster-stricken areas and long-term assistance in the poor regions to create a more equitable and sustainable world. For more information on DCA, please visit www.danchurchaid.org.

DCA offers: The position is for a period of twelve-months internship with a three-month probation period. DCA offers a monthly stipend (insurance, and benefits) in accordance to experience and DCA Kenya HR Manual.

How to apply

Apply online through: https://dca.career.emply.com/en/national-positions

Any published closing dates are estimated. We aim to fill this vacancy as quickly as possible. This means that we will close adverts as soon as we have found the right candidate, and this may be before the published closing date. We would therefore advise interested applicants to apply as early as possible.

The deadline for applications is at COB on 7th January 2024

Only online applications will be accepted.

Only short-listed candidates will be contacted.

All interested candidates irrespective of age, gender, race, religion, sexual orientation, abilities or ethnic affiliation are encouraged to apply for the vacancy. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us. Everyone applying for a job with DCA must be ready to comply with our Code of Conduct, Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.